Registering for Alternative Testing Arrangements
Alternative testing arrangements that are reasonable in the context of the PLACE tests and supported by documentation may be provided for the following examinees who would not be able to take the test under standard conditions:
- Examinees with disabilities
- Examinees whose religious practices do not allow them to take tests on Saturdays
All timely and complete alternative testing arrangements requests and accompanying documentation are reviewed on a case-by-case basis upon receipt. In some cases, the submitted documentation may not be sufficient to make a determination regarding the requested alternative testing arrangement(s) or may not support the requested alternative testing arrangement(s). Additional information or diagnostic test results may be needed.
Please be aware that your request form and supporting documentation may be shared with the CDE in order to process your request. The documentation will be kept confidential to the extent required by law.
Some alternative testing arrangements may be accommodated at selected sites only. If you wish to request a specific test area for paper-based testing due to your documented disability, include this request in Section 11 of your Alternative Testing Arrangements Request Form. If after receiving your admission ticket, you find that the site to which you are assigned is not feasible due to your documented disability, please contact PLACE Alternative Testing Arrangements at (413) 256-2885 (telephone) or (413) 256-7075 (fax).
Procedure for Requesting Alternative Testing Arrangements
- Review "Required Documentation" and collect any necessary documents.
- Register for the test. Be sure to declare your intent to request alternative testing arrangements during registration.
- Fax or mail your completed Alternative Testing Arrangements Request Form and supporting documentation to the program. Call to confirm receipt.
- Check U.S. mail for your notification of resolution and your Admission Ticket for the administration.
Deadline for requests. The deadline for submission of requests and all necessary documentation for alternative testing arrangements is the standard registration deadline. Because of space, staff, and time constraints, there can be no assurance that requests received after this deadline can be accommodated.
Some alternative testing arrangements (e.g., Braille tests) have specialized production requirements associated with them, and more time for production may be required than is available after the standard registration deadline. Although every effort is made to process all requests in a timely manner, the earlier you submit your request, the more time will be available for specialized production, if needed. Certain production requirements may necessitate rolling over your registration to a future test administration.
Notification of resolution. Before the test date, you will receive information regarding your request. The resolution of your request for alternative testing arrangements will be sent to you by U.S. mail. You should contact Evaluation Systems at the time you receive this information if you have any questions or concerns about it. If you have submitted a request for alternative testing arrangements and you have not received written confirmation of your resolution before the standard registration deadline, you should contact Evaluation Systems to confirm receipt of your request.
Requesting Additional Time
The test session is designed to allow sufficient time to complete the test. Examinees may find the allotted testing time to be more than enough to complete the test, even if they have needed extra time on other tests they have taken in the past.
If, however, you have a documented disability and you feel you need extra time for testing, you may submit a request for alternative testing arrangements when you register for the test. You may wish to register for only one test per test date, which will allow you to use the second test session for additional time to complete the test, providing your request for additional time is approved. Registering for two tests on the same test date limits the additional testing time you can be allowed because testing must be completed within one test administration day. Please note that all requests for additional time require appropriate documentation and are subject to approval by the CDE.
Requesting Alternative Testing Arrangements Due to a Disability
The following alternative testing arrangements may be requested because of a disability (e.g., visual impairment, hearing impairment, motor disability, illness, injury) and can be accommodated at all test sites:
- Allowance of a medical device in the testing room
- Wheelchair-accessible facilities
- Frequent breaks (e.g., for those with hypoglycemia or diabetes)
- Use of a magnifying glass, color overlays, or a straightedge (e.g., for those with a visual impairment)
- Use of a pen for a written assignment (e.g., for those with a motor impairment)
- Written copy of the oral directions (e.g., for those with a hearing impairment)
To request any of the alternative testing arrangements listed above, you must
- complete your test registration; and
- submit a completed Alternative Testing Arrangements Request Form indicating the nature of and reason for the request.
If you wish to request arrangements other than those listed above, you must
- complete your test registration; and
- submit a completed Alternative Testing Arrangements Request Form identifying the disability and the specific arrangements requested; and
- submit one of the following:
The Alternative Testing Arrangements Form must be submitted each time you register. The first time that you request alternative testing arrangements, you will need to submit required documentation to support your request for alternative testing arrangements. Evaluation Systems will keep your documentation on file for one year. If you register for subsequent test dates within that year, you only need to complete a registration and submit a completed Alternative Testing Arrangements Request Form, as long as your condition and the requested alternative testing arrangements have not changed.
You must submit appropriate documentation directly to Evaluation Systems for review in support of a request for alternative testing arrangements if you are not eligible to submit an Institutional Verification of Documentation (see "Institutional Verification of Documentation").
All documentation must meet all of the following requirements:
- It must include a signed statement by a qualified professional, written on that person's professional letterhead, whose license or credentials are appropriate to describe or diagnose the disability.
- It must include a diagnosis of the disability or disabilities.
- It must include recommended alternative testing arrangements that are specifically related to the disability and that are reasonable within the context of this licensing test, or verification that the candidate has received the requested alternative testing arrangement(s) at the high school or college/university level.
- It must be current, according to the "Documentation Currency Policy."
Additionally, if you are requesting alternative testing arrangements because of a learning or cognitive disability, your documentation must include:
- A full educational history with complete documentation of special education services, including other disability-related testing modifications, received within the past five years, along with the name, date, and results of the diagnostic test(s) or evaluation(s), designed for purposes other than screening, administered within the past five years,* used to document the disability (test results should demonstrate the current functional impact of your disability)
- Results of a psychological, neuropsychological, or psychoeducational diagnostic test battery, designed for purposes other than screening, administered within the past five years,* interpreted by a qualified professional whose license or credentials are appropriate to diagnose the condition (test results should demonstrate the current functional impact of your disability)
- Results of an evaluation interpreted by a licensed professional verifying physical abnormalities as evidenced by a computerized axial tomography (CAT) scan, magnetic resonance imaging (MRI), electroencephalogram (EEG), or brain topography mapping test administered within the past five years*
Documentation, in itself, does not automatically support the granting of alternative testing arrangements.
*See "Documentation Currency Policy" for exceptions.
Documentation must be considered current in order for it to be reviewed in support of a request for alternative testing arrangements. In order to be current, your documentation must:
- Be dated within the past five years
- Document a permanent physical condition
- (For documentation associated with learning or cognitive disabilities) include test or evaluation results from an instrument designed to be administered to adults, that is normed for adults AND conducted no earlier than at the high school level
Examinees who are requesting any of the following alternative testing arrangements may use the Institutional Verification of Documentation as an alternative to providing documentation directly to Evaluation Systems for review.
- 50% extra time (time and one half)
- Enlarged font/large print
- Sign language interpreter (for oral directions)
- Oral interpreter (for oral directions)
- Braille test format
For all other alternative testing arrangements requests, supporting documentation must be submitted directly to Evaluation Systems for review.
Verification requirements. In order to be accepted for review in support of a request for alternative testing arrangements for the alternative testing arrangements listed above:
- The Institutional Verification of Documentation must be printed on official institution letterhead.
- The Institutional Verification of Documentation must be completed in its entirety and signed by an authorized professional from the Office of Disability Services at the candidate's college or university.
- The institutional representative must be able to verify that the candidate has received the requested alternative testing arrangement(s) at the institution and that the institution has on file the candidate's documentation supporting the requested alternative testing arrangement, a copy of which must be supplied to Evaluation Systems upon request.
- The institutional representative must be able to provide specific information contained in the documentation and certify that the documentation meets program requirements, including certifying that the documentation is complete and current according to program requirements (see "Required Documentation" and "Documentation Currency Policy").
Appeal of denial of request for alternative testing arrangements. Evaluation Systems will notify examinees of the determination made with regard to their requests for alternative testing arrangements. You may appeal the denial of some or all of your requests for alternative testing arrangements. Before you submit your appeal, it is suggested that you review "Registering for Alternative Testing Arrangements." This section describes the documentation requirements for different types of alternative testing arrangements requests. If after reviewing the information in this section you still wish to proceed with an appeal of the decision, you may do so by submitting your appeal, in writing, to:
Alternative Testing Arrangements Coordinator
P.O. Box 660
Amherst, MA 01004-9009
Telephone: (413) 256-2885
Fax: (413) 256-7075
The appeal should include the following information:
- Your name, address, and the last five digits of your social security number
- The date of the appeal
- The date of the test administration upon which the appeal is based
- Any documentation, in addition to the documentation that you submitted with your Alternative Testing Arrangements Request Form, that supports your alternative testing arrangements requests
- A brief summary of the reasons why your alternative testing arrangements requests should be granted
- Your signature
Your appeal should be submitted as soon as possible. Please be advised that an appeal that is received less than 30 days before the test date for which an examinee is registered may not be processed by that date.
After your appeal is reviewed, you will be notified as to whether your appeal has been granted or denied. All appeal determinations are subject to the approval of the CDE, and all appeal determinations are final.
Alternative Test Dates
Alternative test dates may be arranged for people whose religious practices do not allow them to take tests on Saturdays. These alternative test dates may be arranged only for religious reasons and will be scheduled for the Sunday following the regular Saturday test date.
To request an alternative test date, you must
- complete your test registration and submit the correct payment; and
- submit a completed Alternative Testing Arrangements Request Form; and
- submit a signed letter from a member of the clergy, written on that person's professional letterhead, stating that your religious practices prohibit Saturday testing.
The deadline for submission of your Alternative Testing Arrangements Request Form and supporting letter is the standard registration deadline.
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